Job Purpose:
- Process all supplier payments efficiently and in conformity with agreed KPIs and in line with policies and controls in place
- Complete and agree monthly reconciliations of all accounts under his responsibility
- Monitor recoverable charges.
Dimensions:
Identify:
a) Annual budgets directly controlled or indirectly influenced
b) Numbers of staff for whom incumbent is directly accountable
c) Other key statistics relating to the job
Organization:
Part of the GL Accounting team. Immediate supervisor is AP Supplier Assistant; 2ndary supervisor is GA Data Controller.
No subordinates
Principal Accountabilities:
Accounts Payables (Supplier Invoices only):
- Prior to scanning/Logging/Capturing/Matching, ensuring that each supplier invoice has the following elements rights
- For main suppliers, perform quarterly circularizations and/or balance confirmations before payments are done
- Regular analysis and solve issues appearing in Open AP and GRNI reports
- In collaboration with Treasury, make sure suppliers are paid on a timely manner
- Monitoring Suppliers invoices
- Ensure Monthly reconciliation freight Invoice Vs PO SAP Generate in a time manner*
- Ensure time payment SONATEL
- Ensure timely treatment AP expense
- Perform monthly reconciliations
- Monthly book all recurring charges
- Ensure that the Salary and advances accounts are analyzed and outstandings cleared
- Ensure that the amounts invoiced have been settled within the stipulated terms of payment.
- Perform monthly documented accounts reconciliations (General ledger and Inter-companies)
- Ensure VAT reconciliation of JV SDE amp; SMCADY
- Provide monthly accruals
General Ledger:
- Perform monthly reconciliations
- Monthly book all recurring charges
- Ensure that the Salary and advances accounts are analyzed and outstandings cleared
- Ensure that the amounts invoiced have been settled within the stipulated terms of payment.
- Perform monthly documented accounts reconciliations (General ledger and Inter-companies)
- Ensure VAT reconciliation of JV SDE amp; SMCADY
- Provide monthly accruals
Key Challenges:
Maintain quality when processing a large number of transactions.
Be able to work transverse with Treasury, and CP to meet AP and CP KPIs
Reduce the number of Non Process driven entries that go through the gate
Competencies:
- Customer Focus Skill
- Accounting Operations Skill
- Numeracy and accuracy Skill
- Interpersonal skills Skill
- Attention to detail Skill
- Ability to work under pressure Skill
- Taxation Awareness
- Risk Management Awareness
- Governance, Risk Management amp; Internal Control Systems Awareness
- SAP Skill
Requirements
Job Knowledge, Skills amp; Experience:
Strong Excel skills
Sound computer literacy especially SAP AP and GL modules and reports, including Microsoft Office.
Strong reconciliation skills
Sound understanding of VAT / WHT legislation and related business policies.
Ability to work under pressure and meet demanding due dates.
Commit to Enterprise First behaviour.